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Policy List

  1. Board of Trustees
  2. Business, Financial and Accounting
  3. Communications, Marketing and Branding
  4. Development and Fundraising
  5. [Reserved]
  6. Facility and Event Management
  7. Faculty and Unclassified Administrators
  8. Health, Safety and Law Enforcement
  9. Human Resources/Human Relations
  10. Information Technology
  11. Access to and Retention of Records
  12. Student
  13. Handbooks

1. Board of Trustees
1.1 By-Laws of the College of Charleston Board of Trustees
2. Business, Financial and Accounting
2.1 Auxiliary Enterprises
2.1.1 Copy Center Services
2.1.2 Campus Solicitation and Vendor Policy
2.1.3 Campus Solicitation by Non-College Customers
2.2 Budgeting and Accounting
2.2.1 Scholarships, Fellowships, Stipends, Prizes, Awards
2.2.2 Code of Conduct for the Administration of Title IV, HEA Loan Programs
2.2.2.1 Regular Disbursements
2.2.2.1.1 Student - Group Travel
2.2.2.1.2 Payments to Vendors for Catering
2.2.2.1.3 Moving Expenses
2.2.2.1.4 Gifts, Flowers, Parties and Other Benefits
2.2.2.2 Prepaid Expenses
2.2.3.1 Cash Receipts Policy
2.2.3.2 Credit/Debit Card Policy
2.2.3.3 Change Fund Policy
2.2.3.4 Institutional Tuition and Fees Refund Policy
2.3 Contracting, Purchasing, Payables, Receivables
2.3.1.1 Authority to Contract
2.3.2.1.1 Tax Payer Identification
2.3.2.2 Petty Cash Reimbursements Policy
2.4 Payroll
2.4.1 Payroll and Leave Policy Changes
2.5 Travel
2.5.1 Travel--General
2.6 Property Management and Accountability
2.6.1 Inventory Control Procedures for Accounting of College Property
2.7 Loan Administration
2.8 Vehicle Use
2.8.1 Vehicle Use Policy
2.8.1.1 Vehicle Use Policy Supplement
3. Communications, Marketing and Branding
3.1 Advertising
3.1.1 Advertising Placement and Payment
3.2 Brand Manual, Visual Identity and Style Guide
3.2.1 Brand Manual, Visual Identity and Style Guide Policy
3.3 College Marks, Logos and Indicias
3.3.1 Use of the College of Charleston Wordmark
3.3.2 Use of the College of Charleston Seal
3.3.3 Other Logos, Marks or Graphics
3.4 College Business System
3.4.1 Business Cards
3.4.2 Letterhead and Envelopes
3.5 Events
3.5.1 Political Candidates, Parties and Campaigns
3.6 Licensing
3.6.1 Licensing of Merchandise for Sale
3.7 Media Relations Policies
3.7.1 Press Releases and Statements
3.7.2 Editorials
3.7.3 Letters for the Editor
3.8 Photography and Filming
3.8.1 Photography and Filming on Campus
3.8.2 Commercial Use of Images
3.8.3 Copyrighted Photography
3.9 Signage
3.9.1 Building Signage
3.9.2 Vehicle and Non-Building Signage
3.9.3 Signage: Banners, Signs and Posted Material
4. Development and Fundraising
4.1 Expense Reimbursement Policy
4.2 Gift Acceptance Policy
5. [Reserved]
5.1 FOIA Request
6. Facility and Event Management
6.1 Access to and Use of Facilities
6.1.2 Amplified Sound Policy
6.1.3 Policy on Pets on Campus
6.1.5 Tobacco-Free Campus
6.1.6 Tailgate Policy
6.1.7 Weddings and College Venues
6.1.8 Service and Assistance Animal Policy
6.2 Landscaping
6.2.1 Landscaping Policy
6.3 Event Management (including Vendors)
6.3.1 Alcohol Use on Campus or During College Sponsored Events
7. Faculty and Unclassified Administrators
7.1 Appointments, Terms and Records of Faculty and Unclassified Administrators
7.1.1 College Equal Opportunity/Affirmative Action Policies (FAM V.A)
7.1.2 Contracts of Untenured Faculty and Unclassified Academic Administrators (FAM V.B)
7.1.3 Reduction in Force for Faculty and Unclassified Administrators (FAM VII.D)
7.1.4 Probationary Appointments for Tenure-track Faculty (FAM V.D)
7.1.5 Courtesy Faculty Appointments (FAM III.E)
7.1.6 Emeriti Faculty Appointments (FAM III.F)
7.1.7 [Reserved for future use]
7.1.8 Faculty and Unclassified Administrator Records (FAM V.C)
7.1.9 Terms of Faculty Employment and Workload (FAM V.F)
7.1.10 Outside Employment of Faculty (FAM V.G)
7.1.11 Modification of Duties (FAM V.J)
7.2 Evaluation and Termination of Unclassified Administrators
7.2.1 Evaluation of Unclassified Administrators (first part of FAM V.E)
7.2.2 Dismissal of Unclassified Administrators (second paragraph/section of FAM V.E)
7.2.3 Grievance Procedures for Unclassified Administrators and Faculty Members Grieving Matters related to Administrative Appointments (third part of FAM V.E)
7.3 Evaluation of Faculty
7.3.1 Third-year Review, Tenure and Promotion of Instructional Faculty (FAM VI.A)
7.3.2 Promotion of Instructors (FAM VI.B)
7.3.3 Third-year Review, Tenure and Promotion of Library Faculty (FAM VI.C)
7.3.4 Procedures for Third-year Evaluation, Tenure and Promotion of Instructional and Library Faculty (FAM VI.D)
7.3.5 Annual Evaluation of Instructional and Library Faculty (FAM VI.E)
7.3.6 Merit Categories and Salary Increases (FAM VI.F)
7.3.7 Tenure Clock Modifications (FAM VI.G)
7.3.8 Post Tenure Review (FAM VI.H)
7.4 Conduct of Faculty and Administrators
7.4.2 Code of Professional Conduct and Statement of Professional Ethics (FAM IV.B)
7.4.3 Statement of Academic Freedom (FAM IV.C)
7.4.4 Faculty Responsibilities to Students, including Religious Accommodation (FAM VIII.A)
7.4.6 Consensual Relations Policy (FAM IV.D)
7.4.7 [Reserved for future use]
7.4.8 Policy for Misconduct in Research and Scholarship (FAM VII.E)
7.4.9 Procedures for Misconduct in Research and Scholarship (FAM VII.F)
7.4.10 Nepotism (FAM V.H)
7.5 Faculty Discipline, Misconduct, and Termination
7.5.1 Policy Governing Termination (FAM VII.A)
7.6 Selected Administrative Policies for Faculty and Other Employees
7.6.1 Faculty Leave Policies
7.6.1.1 Sick Leave (FAM X.A.1)
7.6.1.2 Leave of Absence (FAM X.A.2)
7.6.1.3 Family and Medical Leave (FAM X.A.3)
7.6.1.4 Annual Leave (FAM X.A.4)
7.6.1.5 Leave with Pay (FAM X.A.5)
7.6.1.6 Sabbatical Leave (FAM X.A.6)
7.6.2 Research and Development (FAM X.B)
7.6.3 Policy Affecting Travel and Entertainment (FAM X.C)
7.6.4 Reimbursement for Approved Expenditures by Faculty Members and Administrators (FAM X.D)
7.6.5 Purchases by Faculty and Staff (FAM X.E)
7.6.6 Legal Assistance (FAM X.F)
7.6.8 Substantive Change
7.6.9 Course Numbering
7.6.10 Course Syllabi
7.7 Office of Research and Grants Administration
7.7.1 Receipt and Administration of External Funds – Defining Sponsored Projects and Charitable Giving
7.7.2 Protection of Human Research Participants
7.7.3 Policy on Care and Use of Vertebrate Animals in Research and Instruction
7.7.4 Institutional Review Board (IRB) Governance
7.7.5 Financial Interest (Conflict of Interest) Disclosure Policy for Sponsored Projects and Research
7.7.6 External Request to Recruit Research Participants
7.7.7 Application for, Receipt of, and Administration of Sponsored Project Funds
7.8 Academic Administration
7.8.1 Policy on Creation, Reorganization, and Elimination of Academic Units
8. Health, Safety and Law Enforcement
8.1 Public Safety
8.1.1 Bias Based Profiling
8.1.2 Hate Crime Reporting
8.1.3 Crime Prevention and Community Relations
8.1.4 Barring Notice
8.1.5 Admitting Applicants for Enrollment with a Criminal or Disciplinary History
8.1.6 Access Control
8.3 Environmental Health and Safety
8.3.1 Chemical Hygiene Plan
8.4 Preventive Health and Safety
8.4.1 Policy for Meningitis Vaccination
8.5 Transportation Safety
8.5.1 Bicycle Operation and Parking
8.5.2 Unmanned Aircraft Systems (Drones)
9. Human Resources/Human Relations
9.1 Personnel
9.1.2 Employee Code of Conduct
9.1.4 Compensation Policy – Classified Employees
9.1.3 Workplace Violence Policy
9.1.5 Dual Employment Policy and Procedure
9.1.6 Employee Drug and Alcohol Abuse Policy
9.1.6.1 Policy on Alcohol and Illicit Drug Testing
9.1.6.1.1 Operating Procedures to Implement the College of Charleston Policy on Alcohol and Illicit Drug Testing
9.1.7 Alien Tax Status
9.1.8 Employee Performance Management System (EPMS)
9.1.9 Ethics Policy
9.1.10 Prohibition of Discrimination and Harassment, Including Sexual Harassment and Abuse
9.1.11 Reasonable Accommodation and Equal Access Policy
9.1.12 Employment Eligibility Verification Form I-9 and E-Verify Policy
9.1.13 Intellectual Property
9.2 Personnel
9.2.1 Background Checks
9.2.2 Reduction in Force Policy
9.2.3 Temporary Employment Policy/Procedure
9.3 Benefits
9.3.1 Family and Medical Leave Act of 1993
9.3.3 Hours of Work Policy
9.3.4 Law Enforcement Hours of Work Policy
9.3.5 Modification of Duties for New Faculty Parents
9.3.8 Lactation Policy
9.3.9 Leave Transfer Pool Program
9.4 Employee Grievances
9.4.1 Staff Grievance Policy and Procedure
10. Information Technology
10.6 Wireless Network Policy
10.9 Network File Storage Policy (Draft)
10.11 DNS (Domain Name System) Standards within the cofc.edu Domain
10.14 Guidelines and Staff Interim E-mail Policy (Interim)
10.16 Peer-to-Peer File Sharing (html)
Appendix A: Sample Annual Notice
Appendix B: Frequently Asked Questions
Appendix C: Summary of Penalties for Violation of Federal Copyright Laws
Appendix D and E: Periodic Review of Policy Effectiveness and Legal Alternatives for Downloading or Otherwise Acquiring Copyrighted Material
10.17 Mobile Websites and Mobile Applications
10.19 Data Loss Prevention Policy
10.20 Acceptable Use of Information Technology
11. Access to and Retention of Records
11.1 Privacy Policy and Procedure
11.1 Privacy Policy and Procedure
11.3 Family Educational Rights and Privacy Act (FERPA) Annual Notice to Students
11.3 Family Educational Rights and Privacy Act (FERPA) Annual Notice to Students
11.4 Retention and Destruction of Records
11.4.3 Department Specific Schedules of Broad Applicability
11.4.3.1 Course Evaluations
11.4.3.2 Cougar Card Agreement
11.4.3.3 Risk Management Insurance Claims
11.4.3.4 Student Employment Personnel Files
11.4.3.6 Placement Tests and Attendance Data (Center for Student Learning)
11.4.3.7 Students’ Graded Exams, Papers and Homework
11.4.3.8 Research Compliance and Protocols
11.4.3.9 Contract Release File (Residence Life and Housing)
11.4.3.10 Students Court Subpoenas (Summer Sessions)
11.4.3.11 Legal Residency Office
11.5 Electronic Transactions
11.5.1 Policy on Uniform Electronic Transactions Act
12. Student
12.1 Academic
12.1.5 Assignment of Credit Hours
12.1.6 Policy for Applicants for Undergraduate Admission
12.1.7 Policy for Applicants for Graduate Admission
12.1.8 Advertising, Student Recruitment, and Representation of Accredited Status
12.2 Housing
12.2.2 Missing Students – Residential Students Only
12.3 Student Activities
12.3.5 Student Organizations
12.3.5.1.8 Hazing
12.3.5.2.3 Off-Campus Events
12.4 Student Conduct
12.4.1 Honor Code
12.4.2 Student Code of Conduct
12.4.3 Student Life Alcohol Policy
12.4.4 Good Samaritan Policy (Medical Amnesty Policy)
12.4.5 Student Life Drug Policy
12.4.6 Student Sexual Misconduct Policy
12.4.7 Parental Notification Policy
12.4.8 Off-campus Jurisdiction
12.5 Student Services
12.5.1 Career Center
12.5.1.1.1 Listing Employment and Internship Opportunities
12.5.2 Center for Disability Services
12.5.2.9 Rights of Students with Disabilities
12.5.3 Students of Concern Committee and Involuntary Withdrawals Statement of Policy
12.5.4 Student Health Services—Absences from Class
12.6 Student Rights
12.6.1 Student Grievance/Complaint Policy and Procedures
12.6.2 English Fluency Policy
12.6.3 Rights of Students under FERPA - see Access to and Retention of Records: Family Educational Rights and Privacy Act (FERPA) Annual Notice to Students
13. Handbooks

The following links are provided for convenience of the user. The Campus Wide Policy Formation Procedures do not apply to documents contained in these handbooks unless those documents also appear elsewhere in this listing.

13.1 Student Handbook
13.2 Sports Club Handbook
13.3 Employee Manual
13.4 Guide for Student Organizations
13.6 Guide to Residence Living (link is under Residence Life-- Policies and Procedures)
13.7 Faculty/Administration Manual
13.8 Undergraduate Catalog
13.9 Graduate Catalog
13.10 Study Abroad Program Director's Handbook
13.11 Brand Manual, Visual Identity and Style Guide
13.13 Procurement Services and Supply Procedures Manual
13.14 Purchasing Card Manual
13.15 Annual Security and Fire Reports